April - August of 2010
2010 Roaring 20’s MED Week Event will be held at the historic Manning House on September 16th, 2010. |
|---|
Design and Construction Policy Update Update to Policy D29.1 |
|---|
Capital Project Delivery the Pima County Way |
|---|
Pima CountyProcurement |
|---|
Design and Construction Policy Update
On June 15, 2010, the Board of Supervisors approved an update to Policy D29.1 governing the acquisition of architectural and engineering (A&E) services and alternative delivery project method (ADPM) pre-construction and construction services. In this revision, the policy was reorganized to improve clarity and readability, incorporate recommendations by the Small Business Commission, and address certain issues not covered in the prior version. The entire policy is available on the Clerk of the Board’s website at http://www.pima.gov/cob/policy/D29-1.pdf to which there is also a link on the Procurement Intranet under the Procurement Manual heading.
The changes in this revsion are highlighted below:
- The requirement for interviews in A&E acquisitions above $250,000 for architects or $500,000 for everyone else may now be waived by the Procurement Director. (A.III.A)
-
For contracts expected to exceed $2,000,000, the evaluation committee should include a member from an outside professional firm. Direct supervisor-employee relationships between or among panel members are not allowable unless approved in writing by the Procurement Director. (A.III.B)
- If the highest and second-highest scores are separated by less than one percent (1%) of the total available points, the evaluation must be presented to the Procurement Director for approval and/or direction. (A.III.F)
- The requirement to refresh the QCL lists annually has been omitted, although they may still be refreshed if the anticipated workload warrants it. QCL lists now expire five years from the date of the most recent competition for a new or replacement list. Lists that are not used may be disestablished. The policy now specifically authorizes the Master Agreement process and prohibits splitting projects to keep the individual phases under the $250,000 QCL threshold. (B.I.C; B.I.F; B.II.E; B.III.G)
- Consultant performance evaluation is modified by implementing a new form that allows measuring the effect on construction of design errors/omissions. Design consultants must be evaluated at the end of the design phase – and at the end of construction. (E.I; E.II)
- APDM contractors must now be evaluated at the end of an APDM construction project. (F.III.F.)
Job Order Contracts
There is an entirely new section (F.IV) on Job Order Contracts that clarifies the administering departments’ responsibilities for job order contracts.
The highlights:
-
Job orders may not exceed the limit for individual job orders in the contract.
- Jobs may not be split between two (or more) job orders.
- Job orders may not be used to acquire equipment or materials that will not be used in a construction project under the same job order.
- The department must ensure that all job orders are covered 100% by performance and payment bonds.
- The Synergen purchase order must be issued before any work takes place under the corresponding job order.
- Departments must periodically bid potential job order projects to provide a basis for price and performance comparison with job order projects.
- The job order contractor’s performance must be evaluated after each job order in excess of $100,000.
- Renewal requests must be support by assurances that the contractors work is acceptable and reasonably priced.
We anticipate having Job Order Contract training available before the end of summer. Please contact John Carter, Manager, Design and Construction Division, at john.carter@pima.gov with any comments or questions.
By: John A. Carter