Frequently Asked Questions
United Way and ECAP Donations (Memo from Mr. Huckelberry)
What is ECAP?
ECAP, acronym for Employees Combined Appeal Program, is an annual worksite fund raiser which allows Pima County employees to contribute to their favorite charity through payroll deduction or a one time donation.
How much should I donate?
You decide. No amount is too small because every little bit helps.
Why should I donate through ECAP?
100% of your ECAP donation goes to the charitable agency(ies) that you select. Also, ECAP donations are tax deductible. By contributing through ECAP you can establish a yearly contribution allocation, make bi-monthly contributions and have your total contribution reported on your W- 2 form.
What if I can't attend the training or have additional questions about ECAP?
You may direct your questions to Shelley Rose, ECAP Chair, either by phone (243-6348) or email Shelley.Rose@pima.gov.
What if people choose not to give?
That's their prerogative. However, if they choose not to participate, they should return their pledge form to their solicitor with Section 3 initialed, indicating they do not wish to participate at this time.
How do I find out who my department coordinator and/or solicitor are?
The Solicitor page, or contact Shelley Rose. She maintains a list of all department solicitors and coordinators.
What level of commitment should I receive from my department?
Mr. Huckelberry, County Administrator, is an avid supporter of ECAP. All department directors, managers and supervisors are encouraged to allow employees to participate in any ECAP event that may be conducted by the coordinator or solicitor for their respective department.
Where does ECAP contributions go?
100% of the employee's donation goes to the charity designated by the employee. With over 270 agencies to choose from, the employee decides where their contributions will go. If no agency is designated, their donation will be placed in a community fund that disburses funding to less recognized local agencies in need of funding.
Can a one-time donation be made through payroll deduction?
Yes. That option was made available beginning with the 2005-2006 campaign.
Can an employee still contribute if he plans to retire next year?
Yes. However, the donation will stop when the employee retires, which means the full amount of the donation may not be reached. A one-time donation would be the best choice.
Can a temporary or intermittent employee donate to ECAP?
Yes, but depending on the actual hours worked, the agency may not receive the full amount of the donation.
What if the agency I want to receive my donation isn't in the ECAP member agency directory?
With the donor choice option, you may write in your favorite agency name, provided it is a non-profit 501 (C) 3 agency. If it isn't you will be contacted to redirect your donation.
What if I don't understand how to fill out the pledge form and/or the report envelope?
Contact Shelley Rose and she will be happy to assist you.
How can I obtain blank pledge forms?
Coordinators/solicitors may obtain blank forms from Shelley Rose.
How much of my donation goes towards administrative costs?
NONE! One hundred percent (100%) of your pledge will go directly to the agency you designate.
I lost my copy of last year's pledge form, and don't remember what agency received my donation. How can I get that information?
You will have to contact the United Way at 903-9000. They keep a copy for us.
When does the ECAP campaign end?
Each department will determine the end date for its campaign. However, all pledge forms must be submitted to Shelley Rose, ECAP Chair, no later than October 30 of the campaign year.
How does an agency become an ECAP agency?
A permanent employee must nominate the agency. For more information, contact Shelley Rose at 243-6348, or via email, Shelley.Rose@pima.gov.
