Public Records Request

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What is a Public Records Request?
What types of records does PDEQ have?
How do I request a PDEQ Public Record?
How do I know if my request is Commercial or Non-Commercial?
Will there be a Fee?
When will PDEQ respond to my Public Records Request?
What will happen next?
Can I come to the office to Review Records?
What does “Tampering With Records” mean?
What is NOT considered a Public Record?
Which statute applies specifically to the County Public Records Process?
Who can I contact for septic, zoning, or building records
Who can I contact if I have questions about PDEQ Public Records Requests?

What is a Public Records Request?
Requests for information to PDEQ generally fall into two categories: general information requests or public records requests.

General Information Request
A general information request may include information about the environment, copies of forms, procedures, pamphlets, or other printed information designed for public distribution. General information requests can be made and answered through a phone call at PDEQ at 724-7400.

Public Records Request
A public records request includes, but is not limited to, documents and electronic files prepared, owned, used, or retained by PDEQ in the course of conducting its work. Under Arizona State law, the public can request in writing to examine or copy public records.

Arizona’s public records law should not be confused with the Federal Freedom of Information Act, which applies to records held by federal agencies. Pima County does not have a central repository for all its records. Each department and division within Pima County houses its own records. Please refer to each department’s web site for more information. (ARS §39-121)
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What types of records does PDEQ have?
PDEQ maintains records regarding the day-to-day operations for the Environmental Quality Division including the Air, Water and Waste Programs and the Solid Waste Division that oversees the landfills and transfer stations. PDEQ will provide records that are maintained in the format preferred by the requestor for a nominal copying fee. PDEQ records may be paper files, database information, PDF files, Word documents, Excel spreadsheets, engineering plans, microfiche or other format.

IMPORTANT TO KNOW:
PDEQ is not required to create a record that is not maintained in the normal course of doing business, i.e. manipulate data to meet a specific public record request nor is it required to obtain new data, perform research or create new report formats.

PDEQ is a predominantly paperless department that utilizes multiple internal databases to house records. PDEQ files and databases provide the most historically accurate and extensive property search results when using an in situ address. PDEQ is able to provide property records utilizing a parcel number. or township/range/section criteria, however, the record information provided will be limited to the particular search criteria provided.

Click here for Air Program information. Per A.R.S. §49-487, PDEQ maintains an online database regarding stationary source permits.
Click here for an online list of Stationary Source Permits.
Click here for Waste Program information.
Click here for Water Program information.
Click here for Solid Waste Division information.
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How do I request a PDEQ Public Record?
Select, fill out and sign one of the Public Records Reproduction Request Forms (Non-Commercial Form or Commercial Form) and return it to PDEQ. If you are requesting records for non-commercial purposes, you must also fill out and sign the attached Verified Statement for your request to be processed.
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How do I know if my request is Commercial or Non-Commercial?
Please see Public Records Reproduction-A.R.S. § 39-121.03
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Will there be a Fee?
Commercial record requests incur a reproduction fee as listed on the request form. Non-Commercial requests, depending on the type of request may or may not incur a reproduction fee. See the Reproduction Fee Schedule.
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When will PDEQ respond to my Public Records Request?
PDEQ is required to fulfill all reasonable public records requests under Arizona State law. Depending on the complexity and volume of the search, requests can take up to two weeks to be processed. Requests for multiple property searches will have a longer turn around time and may be submitted with one request form that includes an attached list of addresses or parcel numbers.

Commercial requests with a list of properties attached will be charged the commercial fee on a per property basis. All requests are processed in the order in which they are received.
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What will happen next?
Non-Commercial Request
Upon receipt of the request form, PDEQ staff will locate the record(s) and prepare them for dissemination. An invoice of the reproduction fees can be provided with the records.

Commercial Request
Upon receipt of the request form and reproduction fee payment, PDEQ staff will locate the record(s) and contact the requestor with the results and copying costs. An invoice of the reproduction fees can be provided with the records.

Records will not be released until payment is received by PDEQ. Once payment is received, the record will be emailed, faxed, mailed, or picked up at the PDEQ office per requestor’s preference.

For property searches and Phase 1 or 2 Environmental Site Assessments (ESA’s), once payment is received, a letter detailing the results of the search will be emailed, faxed, mailed, or picked up at the PDEQ office per requestor’s preference. After reviewing the letter, the requestor may choose to request copies of the identified records and select what format (such as e-mail, paper or burned on a CD) they want the records delivered in. Records will not be released until payment is received by PDEQ.
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Can I come to the office to review records?
Any person requesting to come to the PDEQ office and review records may do so doing regular business hours. An appointment can be made in advance so staff can retrieve the record and set up a designated reviewing area. The PDEQ Physical Records Review Request Form will need to be completed prior to reviewing the records. The public records reviewing area shall be in view of a PDEQ staff person who is responsible for seeing that no tampering occurs with the records. Depending on the number of copies requested and the available time for staff, copies may be generated while the party waits in the lobby. If this cannot be accomplished, staff will make arrangements with the requesting party for payment and pick-up or delivery of the records.
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What does “Tampering With Records” mean?
A person commits tampering with a public record if, with the intent to defraud or deceive, such person knowingly destroys, mutilates, conceals, removes, or otherwise impairs the availability of any record. Tampering with a public record is a class 6 Felony (A.R.S. §13-2407.C.)
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What is NOT considered a public record?
Certain records are exempt from public disclosure. Documents that may not be considered public records and therefore may not be available include:

  1. Information where prohibited by Arizona state law, federal law or court order
  2. Trial preparation records
  3. Information where privacy rights apply, e.g. home addresses, telephone number, age and background information
  4. Information where the information is confidential
  5. Confidential law enforcement investigatory records
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Which statute applies specifically to the County public records process?
Please see Public Records Reproduction-A.R.S. § 39-121.03
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Who can I contact for septic, zoning, or building records?
Please contact Pima County Development Services
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Who can I contact if I have questions about PDEQ Public Records Requests?

Send your questions to webmail@deq.pima.gov or
Contact PDEQ at (520) 724-7400

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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