Records and Reports

Access to Personnel Files

Pima County Personnel Policy 8-118 limits access to Official Personnel Files to the following persons:

• Members of the Board of Supervisors
• The County Administrator or designee
• The employee or the employee’s designated representative who has written authorization from the employee
• Authorized County staff with the approval of the Director of Human Resources or designee
• Law enforcement and investigative organizations’ staff in the course of their duty, when required, and only after presentation of proper identification and a release signed by the employee, or a subpoena calling for release of the records
• Internal, state and federal auditors in the course of their duty, when required, and only after presentation of proper identification and notification of the audit
• The employee’s Appointing Authority or designee

The Custodian of Records, designated by the County Administrator, is in charge of Official Employee Records. For the purpose of inquires and/or subpoenas the Director of Human Resources is the designated Custodian of Personnel Records. The Director of Human Resources may provide access to the Official Employee Record to other persons in the course of their official duties. All current employees have the right to review their personnel file. Employees will be provided copies of their own personnel file for a fee when applicable.