PIMA COUNTY EMPLOYEE COUNCIL

C H A R T E R

ADOPTED JANUARY 1994
AMENDED JUNE 2001

I. PURPOSE

The purpose of the Pima County Employee Council is to facilitate communication between employees and the County Administrator's Office on all appropriate issues affecting Pima County employees that are County-wide (interdepartmental) in scope and do not directly concern compensation. The Council serves in a consultative and advisory capacity, and neither processes grievances nor negotiates on behalf of any individual or group. Issues may be brought before the Council by any of its members, any County employee or official, and the County Administrator. The Council may submit comments and recommendations on any such issues to the County Administrator.

II. MEMBERSHIP

The Council includes ten elected employee representatives, five elected alternates, one representative from each participating employee organization, and one management representative appointed by the County Administrator. The ten elected employee representatives include two members elected by the employees from each of the five major functional areas which will include those associated departments headed by elected officials. Elected employee representatives serve for a two-year term, beginning on January 1 and ending on December 31 of the second year; terms of elected employee representatives from the same functional area are staggered. The individual who receives the second highest number of votes from each functional area, or the third highest if the second highest declines, is the designated alternate. Alternates participate in all Council discussions and projects, but are permitted to vote only when a member of their functional area is not present at the meeting. Alternates serve for only one year. Members who fail to attend more than three consecutive regular meetings will be considered to have resigned from the Council.

III. OFFICERS

Council officers include a President, Secretary, and Treasurer who are elected from among members at the first regular meeting in January and who serve for one year. Alternates are not eligible to serve as officers. The President sets meetings times, locations, and agendas and presides over the meetings. The Secretary prepares agendas, records minutes, drafts correspondence, and maintains records. The Treasurer oversees all funding issues, including administration of any bank account maintained by the Council.

IV. PROCEDURES

A majority of members must be present in order for the Council to take action. All Council actions, with the exception of amendments to this Charter, must be approved by majority vote. Amendments to the charter must be approved by having a vote of two thirds of the members present along with the authorization of the County Administrator.

V. FUNDS

The Council may maintain a separate and segregated account in which contributions from participating employee organizations and all other donations and proceeds will be deposited.